By submitting an application to us whether via a job board, Root2 Recruit’s website, email, referral or directly to the Root2 Recruitment Team you are authorising us to use your personal data provided to us, in relation to the role that you are applying for. You are also authorising us to hold your personal data within our candidate database for reference to future roles; and to contact you regarding any such roles.
Any information you submit will be stored securely by Root2 Recruit. Acting as the data controller Root2 Recruit will only share your details with organisations whose vacancies you are applying for through Root2 Recruitment Ltd.
Your information is held and processed under the legal basis set out in the new GDPR regulations. The legal basis for this will be as follows:
- For the legitimate interest of keeping you updated on your application progress
- Your consent, for the purpose of informing you of any other job opportunities that may become available.
- To perform any contract, or to enter into a contract, with you.
- To ensure that we comply with our statutory obligations.
Your personal details, including name, address, e-mail, CV and any personal information contained within your CV such as employment history, date of birth etc. together with responses to any application questions are held and used to:
- Assess any applications made by you for any vacancies advertised by Root2 Recruit.
- Match your details and make you aware of other potential job opportunities
- Keeping you up to date with newsletters and occasional surveys
All personally identifiable information will be stored by Root2 Recruit for 12 months following your most recent application for a job and/or when that job closes. You will then be invited to opt in for your details to be retained on our system for a further 12 months. If you chose not to opt in it will be automatically deleted from our system. Any data collected by Root2 Recruit will not be shared outside of the EU.
Sometimes, where necessary, we may pass data to third parties that help us process data and to prospective or intended employers for the purpose of recruitment. More specifically one of these third parties is used to provide clients with an applicant tracking system. We may also share aggregate information to selected third parties but only as part of the recruitment process.
How We Will Contact You
Root2 Recruit may contact you via email, SMS or telephone to keep you updated on the progress of your job application. You may also be contacted directly by the company who is recruiting through us. Decisions may be made as to your suitability for a role, based on the answers given in response to questions on the application form for a specific vacancy. This decision is not automated and is decided by employees of Root2 Recruit or the company advertising the vacancy through us.
Portability and Access to Data
The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services.
Please contact email@example.com if you require a copy of the electronic data we are holding. Any requests will be responded to and completed within one month.
Right to be forgotten
As a candidate who has supplied their personal details you have the right to be forgotten. At any time, you can therefore request in writing that your personal data be removed from our systems. If, however, you are either made an offer by the company or you commence employment with the company then we retain the right to decline any request to be forgotten as we may need to retain your personal data for regulation purposes.
Should you wish for your data to be deleted from our system, or rectified due to inaccuracy or incompletion, please contact firstname.lastname@example.org. Any requests will be dealt with within 28 days.
Should you have any objection to any processing of your data or wish to limit any further processing, please contact email@example.com.
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